Terms and Conditions

When registering for the Meeting you will be asked to consider and agree to the following terms and conditions:

Voluntary Cancellation 

Should you decide to cancel your registration, the following refunds will apply from the date of receipt of notification: 

• On or before 19 April 2024: 100% refund less an administration fee of $110 including GST  
• On or before 17 May 2024: 75% refund less an administration fee of $110 including GST   
• On or before 14 June 2024: 50% refund less an administration fee of $110 including GST  
• After 14 June 2024: No refund available

Refunds will be returned by the same payment method as the original receipt of funds. 

No refund will be made after 14 June 2024, however an alternative delegate name may be provided by email and the booking and funds will be allocated accordingly. 

Please note no refund or discount will be made if a function or event inclusive within the registration fee is not taken up, or if you subsequently cancel your participation in that function or event. 

Optional social event tickets may be cancelled on or before 19 April 2024 and will be refunded in full by the same payment method as the original receipt of funds. After 14 June 2024 no refunds will be made, however an alternative delegate name may be provided by email and the booking and funds will be allocated accordingly.

If accommodation has been secured through the Meeting website, please refer to the individual cancellation terms and conditions for each individual hotel. 

In the case of extenuating circumstances, a refund outside of these terms and conditions may be considered by, and at the discretion of, the Viruses of Microbes 2024 Meeting upon application.

If the Meeting converts to a hybrid format, in-person to virtual or virtual to in-person registrations may be permitted and will be processed on a case-by-case basis following application to the 2024 Meeting Office.

Meeting Cancellation or Postponement 

The Viruses of Microbes 2024 Meeting Office may cancel or postpone the Meeting due to circumstances beyond its reasonable control, including but not limited to Acts of God, terrorism, war, strikes or industrial action, fire, explosion, inevitable accident, breakdown of property, changes in law, or pandemics or global health crises. Due to the nature of the event, it may be reasonable to postpone the event to a later year and/or to change the location for the Meeting. 

In the event the Meeting is not able to proceed as planned, and is moved to a virtual format, your registration will be transferred to a virtual registration. If you choose not to attend the virtual Meeting, the Meeting Office will not be required to refund any part of the Meeting registration fee.

In the event of postponement of the Meeting, if, when requested, you advise that you are willing to attend the rescheduled Meeting, the Meeting Office will transfer the registration and guarantee the same conditions and equivalent registration entitlements (subject to reasonable modification and availability) at the rescheduled event. If, at a later date, you then choose not to attend the rescheduled Meeting, the Meeting Office will not be required to refund any part of the Meeting registration fee. 

In the event of a full cancellation of the Meeting by the Meeting Office, you will be entitled to a full refund of the amount of the Meeting registration fee received.

The maximum liability of the Viruses of Microbes 2024 Meeting under these Terms and Conditions is limited to a refund of the Meeting registration fee with no additional liability for travel costs, hotel costs, or any other associated costs.

Delegate cancellation – Medical

If, on medical grounds, you are unable to attend the Meeting, you must cancel your in-person attendance in writing by email to vom2024@wsm.com.au. A full refund may be provided at the discretion of the Meeting Office, however you may be asked to provide additional details.

Insurance

Participants are strongly advised to secure appropriate travel and health insurance. Delegate registration fees do not provide any such insurance coverage. The Meeting Office accept no responsibility for any loss in this regard. 

Disclaimer 

By registering, you acknowledge and consent that during your attendance at the Meeting your image or voice may be recorded via video, photography or by any other means by an officer or official of the Meeting, which may be distributed or published at the discretion of the Meeting. If you do not wish to be recorded, you are required to formally advise the Meeting Office in advance by email.